Advances in information technology has redefined the way the educational institutions handle their operations. The older management systems are now replaced with modernized systems. The upgraded system includes tools which helps in the planning and management process of institutions regarding students’ enrolment, exams, results, library management etc.
A campus ERP system will help in streamlining all the processes within the boundaries of the institution. This will also help in better allocation of resources and improving the overall efficiency.
Implementing a right ERP package is really advantageous to the institution. The admission processes of the college are complex. It’s in the head of the administrators. It takes if all the tasks are done manually. However, ERP software simplifies complexity and reduces time. The details of students can be accessed easily as they are stored in a single platform. The data stored in the system are highly secured and this ensures that there will be no leakage of data. Every task is performed in a way that all the required information is easily available so that there will be no time lags. Implementing ERP is also a cost effective solution for the institutions.
An efficient campus management system should possess some unique features. Below are some of them:
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Admission management
The admission and enrolment details are automatically stored in the ERP system. The details stored include Name, DOB, Address, Parent details, Course details, Fee details, health details etc. In this module every relevant detail of the student for each year is maintained properly in such a way that the stakeholders can access the data whenever they want.
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Fee management
Collection of fee details and maintaining them are really tiresome to the administrators. This feature of campus management software collects and records the transaction details systematically, with less involvement of human aid. Through this the chances of errors can be eliminated. This attribute facilitates payment of fee from anywhere using the internet and banking system.
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Student performance analysis
The performance of the students has to be monitored routinely. This can be done by giving them assignments, conducting class tests, providing live activities. The skills and capability of each student can be assessed easily. This will help in improving the efficiency of the students and the faculty can analyse in which all areas the students need more attention and care. With a proper campus management system, the institution will be able to track the performance of the students in a rather uncomplicated way.
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Examination management system
It is through examinations the real academic performance of the students is analysed. Through examination management system the institutions can organise, schedule, manage and conduct exams and tests class wise and department wise. This system generates every procedure needed for conducting exams such as question paper, hall ticket, seat allocation of students, class allocation of invigilators, timetable preparation, and even track attendance of the students. A well-defined campus management structure helps in dealing with the examination process without causing much trouble.
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Result management system
The institutions either follow a grading system or marking system for the students. As soon as their results are out the students are informed about that. The ERP systems are efficient in grade conversions. The assessment report is generated automatically which is visible to the concerned departments, students and parents at the same time. These results are then further used for student performance analysis.
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Library management system
Maintaining the whole college library is a troublesome job. Earlier the librarian had to record every detail regarding a book manually. Now with the help of campus management programmes, the workload of librarians has been reduced to an extent. Library management software handles the whole library within a single platform. The librarian can access all the details including name of the book, name of the author, publication date, issue date, due date, pending fines etc. that are stored in the software.
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Hostel management system
Many students rely on staying at the hostel during their academics. It is indeed a tedious task in managing the college hostels manually. The hostel management module of the campus management system helps to get rid of the manual tasks. The main aspects regarding hostel like hostel applications, hostel fee, registration, admission, room allocation, room details, mess fee details, hostel attendance etc. are easily managed. The system also provides the details of wardens with their contact information. The daily expenses of the hostel are easily tracked through the application.
Higher education is becoming competent these days. Students are busy setting their future. They are looking for more scopes in higher education. Many new courses are being reported daily. It will be helpful for the students in implementing ERP software in their institution. ERP has provided a new way of learning for students. This software is extensively used by business, automobile industry, retail industry etc. ERP software should be specifically when it comes to higher education it should be tailored significantly to address the academic functionality. The above stated ERP modules are unique for each educational institution, it may vary with the size and functioning of the institutions.
An effective ERP solution for campus will ease out the workload of the administrators, faculties, staff and even of the students. A right ERP package will help in improving the efficiency of the students as well as the institutions. Institutions must choose the right ERP software ensuring that it will do best for the students.
